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Free Wedding Guest List Template

Use this template to organize and track your guest list.

Free Wedding Guest List Template

Quick link: Click here to view the Canva template and make your own copy to use..

As you begin your journey of planning your wedding, one major task (a daunting one for many couples!) is to create a guest list.

It can be tough: finding a good balance.

A balance between your desire to invite everyone you know and love —

Vs not going crazy over budget.

For many couples, this is time-consuming and often challenging.

That's why I created this free wedding guest list template.

It will allow you to arrange your guest list and keep track of RSVPs — to help make this task a little bit simpler for you.

Why use a template for your guest list?

Quite simply, because you have a million things to think about and this will make your life easier.

Using template to create and manage your guest list will help you keep track of all the important details about your guests without you having to keep track of it mentally. (Or worse, not track it at all).

It’ll also make it easier to communicate with them as your special day approaches. You’ll be able to easily reference their name, contact info, status of their RSVP, etc.

Think of it as a central location for their contact information and RSVP status.

Looking to ensure you stay within your budget? A guest list tracker like this one will give you a clear and accurate record of all the guests you’ve invited, as well as who has RSVP'd, with which you can adjust your budget accordingly as you go through the planning process.

Staying organized and on top of all the various tasks and aspects of planning, is seriously underrated. It will help you have so much more peace of mind leading up to your wedding day!

Why a Canva template?

There are so many wedding planning templates online. But Canva is one of our favorite tools for this.

You can simply bookmark the page, and continuously edit the template as needed, downloading anytime you need.

About the Template

The template has several distinct components, including:

1. Contact Information

Include the names and phone numbers of all of your visitors in this area. Their name, address, phone number, and email address can all be recorded here.

2. Relationship

Describe each visitor's relationship to you or your partner in this area.

Use this to organize your guest list by priority. It will also help you decide who to invite to various activities (such the rehearsal dinner).

3. RSVP Invitation Status

Keep track of each visitor's status here. Record if you have issued invitations to them and if they have accepted them.

Additionally, you can use this box to mention any specific needs for accommodations, including dietary restrictions or accessibility needs.

4. Number of Guests

Specify the max number of guests that each invitee may bring in this field. This is crucial if your venue's capacity or finances are both constrained.

5. Notes

This part can be utilized to make any notes or remarks about every visitor, like any unique requests or requirements.

How to Use this Guest List Template

To utilize this template, you have two options.

First, you can download it and fill it in using a PDF editor, like Adobe Acrobat.

You can download a PDF version here.

Not the most user-friendly option though, unless you are very familiar with tools like Acrobat.

Second, and the one I would recommend, is to edit it on Canva. Click here open it on Canva.. From there, just click Edit on Canva and start editing.

The document can live on Canva - you can bookmark the link. And as you get RSVPs, you can refresh and update the status of each as needed.

Utilizing a list of people to attend format can assist with making the most common way of making and dealing with your list if people to attend a lot simpler and more coordinated. It can likewise be a useful device for speaking with your accomplice and different individuals from your wedding party, as you can share the bookkeeping sheet and team up on the list of attendees continuously.

Next Steps

We hope this free wedding guest list template is useful as you continue your journey with wedding planning. Please reach out to us if you have any questions or suggestions for it.

We typically recommend couples start on their guest list very early on.

If that’s you, great! Some next steps for you will likely be things like planning for dresses and suits, wedding colors, and even picking a venue if you haven’t done that yet.

In addition, if you haven’t booked a photographer or videographer yet, we would recommend doing that early in the process as well :)

I’d love to chat with you about your wedding and how can document the most memorable day of your life for you.

Reach out now via the contact page and we’ll set up a time to chat!

James Trent
About the Author

James Trent

With over 10 years experience in cinematic wedding video production, James has a passion for capturing moments and creating an artistic, meaningful final product.

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